The 6 Levels of Delegation: Tried & Tested Tips
The six levels of delegation
Delegation is a great way to save time. Apart from saving time, delegation helps motivate your staff by giving them responsibility. Depending on how much control you want to have over a delegated task, you can choose from one of the six levels of delegation to control the outcome and also how much time you want to save.
1. Do exactly as I say. Here is the situation and what I have decided.
Impact on Control: You have total control over the delegation and the decision making process.
Impact on Your Time: This provides absolute control but also requires substantial time on your side.
2. Look into this and inform me about various options. I will then decide.
Impact on Control: You now trust the delegatee to perform a thorough research which you can then safely use to make a decision.
Impact on Your Time: You can spend less time on this as the delegatee will help you on the task. However, since you are making the decision, you will still need to go over the details and spend some time on the task.
3. Consider this problem and give me your recommendation on how to proceed. I will then decide and share my decision with you.
Impact on Control: You expect the delegatee to provide recommendations so you only have to use your intuition to confirm the decision rather than carrying the analysis yourself.
Impact on Your Time: You spend less time on the task as you don’t have to spend as much time on the decision making process. However, since you retain control, if the need arises you can quickly take over and make sure the task is carried out with the right quality.
4. Explore this issue and make a decision. Check with me before going ahead with the decision.
Impact on Control: You delegate the task and the decision making, but still retain control in going ahead with a decision.
Impact on Your Time: You spend only a small amount of time “signing off” the tasks. As you are relying heavily on the delegatee for the analysis and the decision, you can save considerable amount of time.
5. Solve this problem. Consider the following parameters. So long as these parameters are satisfied you can make a decision and go ahead with it. Otherwise, check with me.
Impact on Control: You now trust the delegatee to research and make a decision so long as it is within the limits that you set.
Impact on Your Time: Minimal time is spent by you mainly to define the task and set the parameters. You are holding the delegatee accountable and have significantly reduced the amount of time needed on your side.
6. Here is the problem. I want you to take care of it. I trust your judgement. Here are the resources available for it. Do what it takes to solve it.
Impact on Control: You have given ultimate control over the task and the decision making process. The delegatee is now accountable and responsible for the outcome and you have made this very clear. This is a high-level delegation and is usually carried out on strategic decision making when delegating to people who have a high level of autonomy and control over their roles.
Impact on Your Time: The impact on your time is extremely small. The delegation activity is carried out more as a consultation or a discussion on resources and how decisions could impact other areas of work as oppose to a straight forward delegation activity.
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